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    Customizing the Global Theme and Logo in Microsoft 365 Ribbon

     

    When a customer signs up for Microsoft 365, one of the most frequent concerns they have  is whether or not they can change the global theme or bar that appears at the top of the browser when they visit Microsoft 365 apps, such as SharePoint, OneDrive, etc. The answer is “yes,” and setting it up is not too difficult. In fact, I  have described the steps in my post from 2017. But since then, Microsoft has added several new features, and the entire admin interface has changed. I would like to provide you with a copy of those revised instructions below.

     

    How to set up global theme and logo in microsoft 365.

     

     

    To be clear, this is the ribbon I am talking about.

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    It’s a ribbon that appears in programs like OneDrive, SharePoint, and others. You can modify a few things about it to make it more consistent with the overall branding of your business and the look and feel of the SharePoint sites.

    Setting up a global Microsoft 365 Admin role is necessary since changing the global theme affects numerous applications, not only SharePoint Admins.

     

    1.Navigate to Microsoft 365 Admin Center by clicking App Launcher > Admin

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

     

    2. Under Settings, click on Org settings

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    3. Click on Organization profile

     

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    4. Click on Custom themes

     

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    5. Click Add theme

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    6. A Default Theme will be the first theme you make. This is where you may configure a few things. In order to prevent people from overriding their theme, I like to first select the box. By doing this, you can make sure that everyone sees the same ribbon that you are making.

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    7. Next, by selecting Logos, you have the option to upload a logo and select an on click link (your intranet homepage, for example) that will direct people to that URL from anywhere in the Office 365 ecosystem.

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    8. Under the Colors tab, you can define the brand colors/hex code to match your branding guidelines. Don’t forget to click the Save button at the bottom.

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    9. Additionally, we can create four more themes that will be shown to a select group of users. For example, if you want to create a different theme with its own icon/logo and on-click URL for Executives of the company, you can add another theme.

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    10. The only difference is that you can add up to 5 Microsoft 365 Security groups to determine which users will view the theme (which will override the default theme). Other than that, you can modify the theme in the same way as demonstrated earlier.

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    Impacted applications

     SharePoint Sites

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

          Sharepoint start page

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    One Drive for business

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    Outlook

     

    Planner

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    Forms
    Delve

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    Yammer

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven

    Microsoft 365 Admin center

    How to configure global theme and logo in Microsoft 365 ribbon | SharePoint Maven